Quantomnia Privacy Policy

1. Purpose

This policy outlines how Quantomnia collects, processes, stores, and protects personal data in alignment with the SOC 2 Trust Services Criteria. It governs all operational workflows, SaaS integrations, and customer-facing systems.

2. Scope

Applies to all data processed via:

Outreach workflows and AI interfaces

SaaS integrations (Google Workspace, GHL)

Internal automation and operational systems

3. Data Collection

We collect:

Identity and contact data

Business metadata

Usage and interaction logs

Integration sync data

SOC 2 Alignment:

Data minimization

Purpose limitation

Privacy and confidentiality controls

4. Data Used to:

Deliver and optimize services

Automate outreach and improve AI recommendations

Maintain audit logs and operational traceability

5. Data Storage & Retention

Encrypted at rest and in transit (AES-256, TLS 1.2+)

Retention aligned with operational and legal requirements

Quarterly data minimization reviews

6. Access Controls

Role-based access (RBAC)

Multi-factor authentication (MFA)

Session logging and least privilege enforcement

Annual access audits

7. Third-Party Sharing

No data sales

Vendors must meet SOC 2 Type II standards

Data Processing Agreements (DPAs) enforced

8. User Rights

Users may:

Access, correct, or delete their data

Opt out of non-essential processing

Submit privacy inquiries via our AI portal or support email

9. Incident Response

Real-time monitoring and alerting

24-hour breach notification window

Root cause analysis logged in workflow matrix

10. Policy Review

Reviewed quarterly

Updated to reflect workflow changes and SaaS stack revisions

Change log maintained in operational knowledge base

“Your Data, Protected. Quantomnia complies with SOC 2 standards to ensure your data is secure, private, and used only to improve your experience. You can access, correct, or delete your data anytime. We never sell your information.“